Copper River Native Association

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Administrative Assistant Workforce Development

at Copper River Native Association

Posted: 3/1/2019
Job Status: Full Time
Job Reference #: 14983
Keywords: office

Job Description

Job Details
Robert Marshall Building - Copper Center, AK
Full Time
High School
Day
Admin - Clerical
Description

SUMMARY

The position will be the primary contact for the Tribal Community Services (TCS) Department, including providing general support for all TCS staff and clients.

JOB DUTIES

  • Maintain confidentiality in regards to staff, clients, files, and program matters.
  • Receive visitors professionally and cordially. Provide appropriate information and assistance.
  • Answer phones, take messages, schedule appointments for TCS Staff.
  • Assist clients in the completion of application for services. Review the application for completeness
  • Determine if all required documentation is on file. Prepare and present paper work for payments.
  • Coordinate Travel arrangements in conjunction with the Purchasing & Travel Coordinator. Gather trip reports.
  • Maintain TCS Departmental files of all programs and in accordance with the compact guidelines maintain accurate and complete participant data.
  • File and retrieve records and reports according to alphabetical, coded, or other established file system.
  • Complete computer-based tasks related to documentation in the appropriate format (e.g., typing, correspondence, memos and reports; completing applications; meeting minutes and agendas; registration and billing; personnel paperwork; request for proposals; contracts; creating charts, graphs and tables).
  • Encourage and build communication with team members, other providers, and other agencies.
  • Develop a referral process to other CRNA and outside agencies. Maintain a data base of agencies resources to refer client to.
  • Keep TCS Staff current on the various resources, and information regarding existing services and resources available.
  • Keep a neat and orderly work station. Ensure all windows, doors, lights, coffee pots are off and locked.
  • Manage projects as assigned, completes projects as outlined by the supervisor in a timely manner.
  • Arrange meetings and events as directed; to include but not limited : securing location, arranging equipment and necessary supplies, notifying participants, creating agenda; and completing event or meeting evaluation.
  • Coordinate supplies and equipment orders, including processing invoices for supervisor approval and submission to Finance.
  • Cross-train and provide back-up for Life Skills Coach.
  • Adhere to policies and procedures.
  • Perform other duties as assigned.

 

 

Qualifications

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES

  • Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
  • Strong written, analytical, verbal, and interpersonal skills.
  • Effective oral and written communications skills with sensitivity to lifestyles of targeted participants.
  • Skills in operating personal computer using a variety of computer software.
  • Ability to keep accurate records and produce timely and accurate written reports.
  • Ability to maintain strict confidentiality as required for HIPAA, other regulations and organization matters.
  • Ability to learn and apply program/agency operating policies and procedures.
  • Ability to manage multiple priorities and tasks concurrently and meet deadlines.
  • Ability to establish and maintain cooperative working relationships, including outside contacts.
  • Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS

  • High school diploma or equivalent.
  • Four (4) years related experience working with social services programs.
  • Proficient in office operation, organization skills.
  • A combination of experience, education, and training may substitute for degree requirements on a year for year basis.

PREFERRED QUALIFICATIONS

  • Associates or Bachelor’s degree in social services or related field.