Alaska Native Tribal Health Consortium
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Office Manager - Full Time - Emergency Department - Closes 10/14/2019
at Alaska Native Tribal Health Consortium
JOB SUMMARY: Under general direction, provides advanced clerical support for assigned department or division through office organization, records maintenance, reception, scheduling, and general support. Supervises staff of assigned administrative support employees.
Manages and schedules assigned staff. Develops goals and priorities, and assigns tasks and projects. Develops staff skills and training plans. Counsels, trains and coaches assigned staff. Implements corrective actions and conducts performance evaluations for staff. Provides leadership, direction and guidance to subordinates.
Perform advanced administration and support work requiring detailed field-specific knowledge relevant department assigned. Requests information from and provide information to other departments and outside sources.
Manages special projects as required. Researches scope of project, assigns resources, and monitors progress of assigned staff. Assists department and division managers with process analysis and developing production measures for improved efficiencies. Compiles and analyzes data. Prepares and processes special and recurring reports and administrative records.
Completes, submits and tracks company forms such as travel/expense reports, check requests, company credit cards, purchase requests, and personnel action documents.
Assures departmental alignment with corporate compliance. Functions as department liaison for activities and initiatives with other divisions and departments.
Independently maintains department budget, investigating and documenting variances. Keeps records up to date and reports as required to Finance and own department leaders.
Performs other duties as assigned or required.
KNOWLEDGE and SKILLS
Knowledge of customer services concepts and practices
Knowledge of multi-line telephone systems operation.
Knowledge of privacy laws and regulations.
Knowledge of basic purchasing processes.
Knowledge of filing procedures.
Knowledge of modern office management concepts and principles.
Knowledge of project management and resource allocation techniques.
Knowledge of general financial principles.
Knowledge of applicable program regulatory requirements
Skill in operating office equipment.
Skill in effectively managing staff, and delegating tasks and authority.
Skill in oral and written communication.
Skill in assessing and prioritizing multiple tasks, projects and demands.
Skill in maintaining and updating office and administrator schedules.
Skill in establishing and maintaining cooperative working relationships with others.
Skill in operating a personal computer utilizing a variety of software applications.
MINIMUM EDUCATION QUALIFICATION
Associate's degree in Business, Office Administration, or related field from an accredited college or university. Progressively responsible related work experience, education, or training may be substituted on a year-for-year basis for college education.
MINIMUM EXPERIENCE QUALIFICATION
Non-supervisory – Five (5) years of skilled office support experience. Equivalent education, training, or similar experience may be substituted for relevant experience. May require experience specific to the department assigned.
MINIMUM PHYSICAL REQUIREMENTS
The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 40 pounds. ANMC is not a latex free environment. Therefore, some latex exposure can be expected.
*Accepting applications through 10/14/2019