Alaska Department of Administration

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Accountant III/IV (PCN 05-2003)

at Alaska Department of Administration

Posted: 9/25/2019
Job Status: Full Time
Job Reference #: 2578124

Job Description

Overall Job Objective

Job Description

ATTENTION ALASKA RESIDENTS!
 
The Department of Labor and Workforce Development, Division of Vocational Rehabilitation, is recruiting for an Accountant III/IV located in Juneau!
The position is in the Supervisory Unit (SU) at a range 18/20.

**This recruitment has been extended to allow for a larger applicant pool. APPLICANTS WHO HAVE ALREADY APPLIED NEED NOT REAPPLY.**



 
Do you have an in-depth knowledge of state and federal accounting compliance, preparing operating budget requests, and financial oversight and control of accounting functions?
 
Do you thrive in a fast-paced work environment?
 
Do you have strong communication skills?
 
Do you have experience supervising professional and technical staff?
 
If you answered "yes" to these questions, this might be the job for you!
 
The Department of Labor and Workforce Development (DOL&WD) is seeking an Accountant III to provide financial oversight and control of the Division of Vocational Rehabilitation's accounting functions. This leadership position is responsible for performing and supervising accounting, budgeting, and financial management duties for the Division. Our mission at Division of Vocational Rehabilitation is to assist individuals with disabilities in obtaining and maintaining employment. 

Key responsibilities of this position include:
  • Consult with administrative managers on financial issues within the program area they manage, such as complex financial activities for programs with multiple funding sources, impacts of one federal award on another, matching issues across all federal awards;
  • Advise director and managers on accounting procedures, operations, controls and distribution functions;
  • Lead the development and maintenance of the section's financial reporting system;
  • Assist in providing leadership oversight of policy and procedures to divisions' operations professional and technical staff;
  • Report on fund activities to division managers and higher-level accounting staff to ensure fund sufficiency throughout the year. Perform or recommend necessary corrective actions on a regular basis. Implement appropriation controls for compliance insurance;
  • Provide oversight and control of a section performing accounting functions. Supervise technical and lower level professional accounting staff, which includes assigning work, evaluating workload, adding or redistributing duties, setting priorities, reviewing and certifying;
  • Review agency budget transactions to ensure accuracy of funding sources and alignment of accounting structures with appropriation language. Work with agencies to resolve discrepancies. Reconcile overall recorded budget to sum of departmental appropriation legislation;
  • Supervise and coordinate the work of others to ensure smooth operations within the division and outside state and federal agencies;
  • Oversee fund source accountability, ensure compliance with program guidelines, statutes, and funding agreements; and
  • Perform complex tasks with a high level of accuracy.
 
We are looking to hire an individual with the following knowledge, skills, and abilities:
Please note that you will need to highlight these strengths in your cover letter. Please see the "additional required information" section for further instructions.
  • Experience in preparing accurate, complete, and concise operating budgets and expenditure projections;
  • Experience collaborating with leadership to develop management plans involving multiple funding sources;
  • Experience in Fund Accounting and Cost Allocation;
  • Strong background in accounts payable, including accounting structures, accounting cycles, resolving system errors, and reviewing and certifying the work of others;
  • Knowledge and experience with the Automated Budget System (ABS);
  • Knowledge and experience using Integrated Resources Information System (IRIS) to identify & resolve Budget errors;
  • Knowledge and experience using the Alaska Data Enterprise Reporting (Alder) system to extract information & compile valid support documentation;
  • Compliance experience with state and federal awards, authorizations, grants, allotments and reporting requirements;
  • Experience documenting procedures and establishing internal controls;
  • Experience in Procurement, Contracts, and Reimbursable Service Agreements;
  • Demonstrated leadership experience with the ability to mentor, train, and coach subordinate and field staff;
  • Ability to clearly articulate and convey policy, procedures, and program budget information to both Leadership and field staff;
  • Advanced skills and experience using Microsoft Excel;
  • Ability to maintain a calm and cooperative attitude, and to deliver complete and accurate work products while dealing with conflicting priorities, demands and time constraints; and
  • Ability to stay motivated, exercise initiative, multi-task, and exercise good judgment under stressful conditions.

Minimum Qualifications

Accountant III
Any combination of education and/or experience that provides the applicant with the knowledge, skills, and abilities in accounting, budgeting, or financial management, equivalent to those typically gained by:

a bachelor's degree in accounting, finance, or a related area of study.

Accountant IV
Any combination of education and/or experience that provides the applicant with the knowledge, skills, and abilities in accounting, budgeting, or financial management, equivalent to those typically gained by:

a bachelor's degree in accounting, finance, or a related area of study, and two (2) years of responsible professional experience in accounting, budgeting, or financial management, preferably in the public sector.

 
NOTE TO APPLICANTS:
These minimum qualifications use a different standard than our normal practice and focus on knowledge and skills however gained, not on specific education and experience.

When calculating education to experience equivalents:
Undergraduate credits: 2.67 sem/4 qtr hrs = 1 month
Associate Degree = 2 years
Bachelor's Degree = 4 years
Graduate credits: 2 sem/3 qtr hrs = 1 month
Master's Degree = 5 years
 
Your cover letter will differ from what is normally sent to an employer. For this application it must detail how you obtained:
 

  1. The knowledge and skills equivalent to what would typically be gained through the education and experience path cited in the Minimum Qualifications; AND
  2. The position-specific knowledge, skills, and abilities listed in the Job Description above.

 
Ensure you include sufficient information to enable calculation of time equivalency (for example: X years and XX months as a Position Title with Company Name, performing duties a and b, gaining expertise in These Skills or knowledge of This Specialty).

In the minimum qualifications, "responsible professional experience" means work that required applying substantial knowledge of a profession's body of principles, concepts, theories, and practices with freedom to act or judge on one's own. Include enough description for a non-accountant to correctly interpret the authority you routinely exercised.

Additional Required Information

**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**
 
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only.  Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.  
 
COVER LETTER
In addition to answering the supplemental question regarding how you meet the minimum qualifications for this position, applicants are ALSO required to attach a cover letter to be considered for this position. Applicants who do not attach the required cover letter may not advance to the interview phase of this recruitment. The cover letter will be used as a writing sample. Applicants are advised to pay particular attention to spelling, punctuation, and grammar.
 
In your professionally formatted cover letter, you must:
  • Clearly articulate and explain how you meet the minimum qualifications for this job classification. 
  • Highlight your knowledge, skills, abilities, and experience as they pertain to the desired strengths/ideal traits listed above. Clearly number (i.e., 1, 2, 3, etc.) and write a minimum of one paragraph for each strengths describing your relevant past experience or accomplishments.
  • If you do not have experience with one or more of the strengths/traits, simply say so in your letter.
 
DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW
  • A list of three (3) professional references, one of which should be your most recent supervisor, including name, job title, employer, and current phone number(s).
  • A copy of your last three (3) performance evaluations, or two (2) letters of reference if evaluations are unavailable.
  • An example of an Excel workbook you created using linked sheets, functions & formulas and a copy of a procedure you wrote to explain a complicated process.
  • Post-secondary transcripts, if using education to meet the minimum qualifications
 
APPLICATION NOTICE
You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.
 
Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.
 
EDUCATION
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.
 
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
 
WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
 
Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
 
BARGAINING UNIT
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.
 
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
 
NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
 
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:
recruitment.services@alaska.gov
 
For applicant password assistance please visit:
https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska
 

For specific information in reference to the position please contact the hiring manager:
Alice Foley
Administrative Operations Manager I
(907)465-6926
alice.foley@alaska.gov