Job: Technical Administrator

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Job Title: Technical Administrator
Company: Acuren

State / Province: Alaska

City: Prudhoe Bay

Description: PRIMARY FUNCTION
The Technical Admin will provide Administrative support to the Project Manager. This can include, but is not limited to, room billeting, flight booking, badge request s, time card maintenance, report generating and processing of technician training requests. The above duties shall be performed with a high degree of attention to detail while maintaining strict confidentiality.

Hours of work: 12.5 hours per day (may be longer as conditions demand), 7 days per week on a rotational schedule (2x2 or 3x3). Pay is hourly, subject to straight time and overtime. Employees are responsible for travel costs to Anchorage or Fairbanks, AK. Job is located in Prudhoe Bay Alaska.

RESPONSIBILITIES
Client interaction
Execute the responsibilities of a Technical Admin according to lawful and ethical standards ensuring that both Internal and External client needs are met in a timely and cost effective manner. Uphold, safeguard, and promote Acuren s values and philosophy relating particularly to confidentiality, ethics, integrity, safety, quality and corporate responsibility.

Tasks
Administrative Support for Project Manager.
Report Generation - compiling data for meetings and statistics.
Maintain Billeting for Acuren employee and guests.
Responsible for booking flights, both on and off the slope, for Acuren employees.
Responsible for Time sheet maintenance and storage, following Alaska State labor laws.
Responsible for Payroll Roster updates and maintenance.
Maintain Daily count, updates and various trackers, as required.
Audit flights and billeting on a weekly basis.
Process, track and maintain files for employee training requests
Take and file daily toolbox/safety meeting minutes
Provides support to HSET for weekly and monthly reporting needs

Employee supervision
Assist workgroups in balancing planned work, ensuring minimal NO SHOWS or DROP INS .
Find ways to make a difference

COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:

Communication Speaks and writes clearly and informatively; Responds well to questions; Practices active listening; exhibits discretion.

Quality Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Able to approach/evaluate a problem from many angles.

Adaptability Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events; Able to absorb and process information quickly.

Interpersonal Skills Focuses on solving conflict; Maintains confidentiality; Strong leader; Conducts themselves in a professional manner; Keeps emotions under control; Remains open to others ideas and tries new things.

Teamwork Balances team and individual responsibilities; Exhibits objectivity and openness to others views; Gives and welcomes honest and open feedback; Contributes to building a positive team spirit; Puts success of team above own interest; Able to build morale and support group commitments to goals and objectives.

Organizational Support Works to fully understand and implement company policies and procedures; Supports organization s goals and values; Supports a respectful workplace and respects diversity; Provides feedback and strives for continual improvement.

Planning/Organizing Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans; Actively searches out and implements solutions.

Attendance/Punctuality Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Dependability Follows instructions, responds to management direction; Takes responsibility for own
actions; Keeps commitments; Takes the lead and leads by example.

QUALIFICATIONS
Education/Knowledge
Formal training as an Administrative Assistant and office practices and procedures.
Able to demonstrate competency in numerous Microsoft programs, including but not limited to, Outlook and Word.
Advanced skills in Excel
Excellent data management skills.

Experience
Greater than 3 years as an Administrative Assistant
3+ years North Slope process / procedures exposure.

Specific Skills
High attention to detail is essential for this position.
Excellent communication skills, both written and verbal.
Strong computer skills.
Good time management skills with ability to meet deadlines on a regular basis.
Easily adapts to changes in the work environment; able to deal with frequent change, delays or unexpected events.
Ability to balance team and individual responsibilities: Exhibits objectivity and openness to others views; Gives and welcomes honest and open feedback; Able to build morale and support group comments to goals and objectives.
Supports organization s goals and values: supports a respectful workplace and respects diversity; provides feedback and strives for continual improvement.
Excellent Planning / Organizing skills; uses time efficiently and puts in a full day of work; actively searches out and implements solutions.
Dependability, follows instructions, responds to management direction; Takes responsibility for own actions; keeps commitments; Takes the lead and leads by example.
Provide a good example for employees by always directing and performing work in a safe manner.
Must possess a valid, unrestricted driver s license

Physical Requirements
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
The employee is frequently required to stand and walk.
The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.
Work in both cold and hot climates.

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